10-23-2002, 08:00 PM
|
|
Contributing Editor Emeritus
Join Date: Aug 2006
Posts: 8,228
|
|
Synchronize Your Sent Items Folder
Now that ActiveSync 3.5+ and Pocket PC 2002 allow you to synchronize multiple folders, I have been wanting to synchronize my Sent Items folder. Well, ActiveSync doesn't allow that for some reason. (Drafts aren't allowed either, but there is a good reason for that - synchronized drafts will lose formatting and come back to the desktop as plain text.) There is a way around the Sent Items folder though. If you are interested, click the Read this article link below.
Ok, so you are interested in synchronizing sent items using ActiveSync 3.5 or 3.6 with your Pocket PC 2002. To accomplish this, you will need to set up a rule in Outlook 2000 or Outlook XP on your desktop.
First, open Outlook and select Tools|Rules Wizard then select New. You should see a dialog box like Figure 1.
Figure 1
Select the "Start from a blank rule" option and then highlight the line that says "Check messages after sending." Press Next.
Figure 2
Don't check anything on the Conditions list. Press Next. You will get a message that says "This rule will be applied to every message." Here, you could get fancy and exclude certain emails you send based on who they were sent to or what they contained. I won't get in to that here, but you can always come back later and edit the rule and add your criteria here. Press Yes.
Figure 3
In Figure 3, you tell Outlook what to do with your sent message. You want to "move a copy to a specific folder." Check that box, then at the bottom of the dialog box, click on the "specified" link.
Figure 4
Here you will select the folder you want the message copied to. You can also create a new folder. I called mine "Sent-Dupe" for duplicates.
Figure 5
Finally, name your rule. Outlook may warn you that this is a client only rule. If you are in an Exchange environment, that means that if you are offline, the rule won't work until you connect with Outlook.
Once you are done, remember to go into ActiveSync's options and check this new folder for synchronization.
There are a few problems with this approach you should be aware of:
� If you are in an Exchange environment, emails sent from other terminals or through Outlook Web Access won't be processed by this rule. That is the real significance of the "Client Only" warning. Outlook itself is the program that executes the rule, not the Exchange Server.
� For some reason, emails sent from your Pocket PC, through ActiveSync and finally through Outlook aren't trapped by this rule. I can find no workaround for this and know of no reason why the Rules Wizard ignores emails sent via ActiveSync.
� Emails will stack up in your duplicate folder on the desktop. I set up an autoarchive process to automatically delete any emails in here older than 5 days. If you ever really need the deleted emails, they are retained in your real Sent Items folder.
� Emails copied to this folder are marked as unread. Again, I can find no workaround for this. No Outlook rules have the ability to mark a message read.
This isn't perfect, but it does allow you to at least have your sent items with you without CC'ing yourself. Now you can whip out your Pocket PC in a meeting and say "I sent you an email about that three days ago, so don't sit there and say you didn't know anything about it" and proceed to read it to them. 
|
| |
|
|
|
10-23-2002, 08:17 PM
|
|
Thinker
Join Date: Jul 2006
Posts: 357
|
|
Quote:
|
Drafts aren't allowed either, but there is a good reason for that - synchronized drafts will lose formatting and come back to the desktop as plain text.
|
I don't consider that a good reason. I'd much rather have the freedom to work on draft email messages on a Pocket PC or Desktop computer by syncing the drafts folder (or the better way: transfering messages selectively between desktop/PDA). If only Windows CE Inbox Transfer would work with Pocket PC 2002!!!
Now, I use an IMAP email server instead. That will allow syncing of Sent messages since they always go to both the SMTP and IMAP server. However, Pocket PC 2002 does NOT syncronize the Drafts folder on IMAP servers either!! I can't believe that either of these issues still has not been fixed. I also can't believe that these features were allowed to be lost when the Pocket PC 2002 Inbox was developed!
|
| |
|
|
|
10-23-2002, 08:58 PM
|
|
Philosopher
Join Date: Aug 2002
Posts: 593
|
|
FINALLY, i always hate not remembering if i sent an email or not when i'm on the road.
|
| |
|
|
|
10-24-2002, 12:14 AM
|
|
Intellectual
Join Date: Feb 2002
Posts: 145
|
|
I use IMAP as well, over a vpn connection to my exchange server. Though it takes a while to download the Public Folder structure. Anyway to avoid that?
|
| |
|
|
|
10-24-2002, 12:59 AM
|
|
Editor Emeritus
Join Date: Sep 2006
Posts: 3,060
|
|
Great article, Ed. Leave it to you to figure out such a great workaround.
|
| |
|
|
|
10-24-2002, 06:13 AM
|
|
Pontificator
Join Date: Jul 2003
Posts: 1,041
|
|
Is there a way to specify where e-mail will get stored. I have a PST file which is about 60MB and would like to have e-mail stored on the SD card rather than in main memory. Any ideas?
|
| |
|
|
|
10-24-2002, 12:47 PM
|
|
Contributing Editor Emeritus
Join Date: Aug 2006
Posts: 8,228
|
|
Quote:
|
Originally Posted by ricksfiona
Is there a way to specify where e-mail will get stored. I have a PST file which is about 60MB and would like to have e-mail stored on the SD card rather than in main memory. Any ideas?
|
You can tell Inbox to store attachments on a storage card like your SD card, but the main email store has to stay in RAM.
|
| |
|
|
|
10-24-2002, 04:14 PM
|
|
Pontificator
Join Date: Jul 2003
Posts: 1,041
|
|
Quote:
ricksfiona wrote:
Is there a way to specify where e-mail will get stored. I have a PST file which is about 60MB and would like to have e-mail stored on the SD card rather than in main memory. Any ideas?
You can tell Inbox to store attachments on a storage card like your SD card, but the main email store has to stay in RAM.
|
This doesn't help me much. We should be able to specify where e-mail get's stored, unless PPC's start coming with 256MB of RAM.
|
| |
|
|
|
11-22-2002, 12:50 PM
|
|
Intellectual
Join Date: Nov 2002
Posts: 170
|
|
It is possible to avoid duplicating the new synced sent items folder with the "standard" sent items one. All you have to do is go to Tools>Options>E mail options, and uncheck the "save copies of messages in sent items folder". The rule will still work, and the sent messsage will be saved in the "Sent Dupe" folder INSTEAD of the "sent items" one.
Mark
__________________
If you choose not to decide, you still have made a choice.
|
| |
|
|
|
11-22-2002, 02:39 PM
|
|
Contributing Editor Emeritus
Join Date: Aug 2006
Posts: 8,228
|
|
Quote:
|
Originally Posted by Mark R Penn
It is possible to avoid duplicating the new synced sent items folder with the "standard" sent items one. All you have to do is go to Tools>Options>E mail options, and uncheck the "save copies of messages in sent items folder". The rule will still work, and the sent messsage will be saved in the "Sent Dupe" folder INSTEAD of the "sent items" one.
|
Good catch.
Just be aware that all of your messages won't be saved though due to the limitation where sent items from your PPC aren't trapped by the new rule.
|
| |
|
|
|
|
|
Linear Mode
