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  #41 (permalink)  
Old 05-17-2008, 02:55 AM
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Quote:
Originally Posted by Jon Westfall View Post
... In October 2005 I got an email response... He was "cleaning out his inbox" and finally got around to sending out a reply.
Sorry, Jon. I just realized you were talking about ME, weren't you?!!?

You'll be happy to know that, since reading "Getting Things Done," I've developed a MUCH better system for tracking all of my e-mails, to-do lists and projects!!
 
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Old 05-17-2008, 12:15 PM
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Thats why I will check my mails using outlook express atleast three times a day, I just became an addict of checking emails even though the mails come or they don't.
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  #43 (permalink)  
Old 05-18-2008, 02:39 AM
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Smile I'm not an email clutter bug

Quote:
Originally Posted by Robb Bates View Post
I use my Inbox and my task list. I get an email. If it needs action, I leave it in my Inbox until I have completed it. Otherwise I delete it. If I need to find some particular email from someone a long time ago, I use the advanced search feature on the Deleted Items folder.

Works for me. My boss does the 1400 pages in his inbox thing. Bugs the hell out of me everytime I see it.

Sounds like this thread needs a poll.

Robb
I do the same exact thing. I am not a clutter bug and cant stand when friends come over to my house, check email and I see their pages and pages of email that they don't even clean up before they log out. Shoot, some of them are from years back that they have yet to read...I just tell them to delete it; if it was important...it's not anymore.
 
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Old 05-20-2008, 09:09 PM
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Having your inbox filled with email is working against the interface, the inbox is there for stuff that needs your attention, if you have all of your email in it then how do you know what needs looking at, even if you use the read/unread status, eventually things will fall through, its a dumb way to manage email.

If you are using tags for email (which are slower than folders, but makes it easier to find stuff later), then there is no reason to have any folders with dates and such, simply delete the mail and store all old mail in the Deleted Items folder (be sure to set it so it doesn't automatically purge or backup this folder). Putting items by date in a folder gains you nothing and is a waste of time. I find tagging things take too much time, so I put things in general category folders, which is probably overkill.

Email rules:
Clean inbox.
Only check email once per day or less.
Delete all attachments (email is a messaging tool, not an archive of files).
Delete all chainmail, jokes, cards, etc.
Backup email once a month.
 
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