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The option to sync your Palm with Outlook is given when you install the Desktop software for the Palm. If you have already installed palm Desktop, I think that you can just install Pocket Mirror. You will then be given the choice as to which items you would like to sync with Outlook.
As for transferring your data from Palm Desktop, Unless the newer versions of Palm Desktop are different, you will only be able to export your Contacts, possibly your notes and tasks. I am pretty sure that you cannot export calendar information from the Palm Desktop.
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